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HR & Admin Assistant

On-site
  • Bromley, England, United Kingdom
Admin & HR

Job description

Overview

This is an administrative role and provides an excellent opportunity to gain experience in Admin and HR processes in a growing Software company. The successful candidate should be very organised, dynamic, with an eye for detail, show initiative, willingness to learn and flexibility.


HR Admin Responsibilities

  • Recruitment process – prepare job offer letters and contracts
  • Process new starters and leavers through the HR portal – BambooHR
  • Carry out new starter Inductions and Exit interviews
  • Oversee the annual leave process
  • Oversee staff attendance recording in particular ensuring sickness absences are recorded accurately
  • Carry out DBS checks and update information on the HR portal
  • Maintain and update information on the HR portal at all times
  • Collate and pass on the relevant documents for new starters for payroll purposes
  • Oversee and manage Employee Experience monitoring process
  • Coordinate HR related activities
  • Hotel and travel bookings when required
  • Dealing with day-to-day queries/departmental issues.
  • Update and implementation of procedures, staff handbooks and contract updates.
  • Help organise Bromcom Social Club and Festive Company activities
  • Provide Ad hoc HR support to Head of HR and Admin

Job requirements

General Administrative Responsibilities

  • Be the go to person for admin related issues or queries
  • As parts of ISO Certification provide support to ensure processes are kept updated, implemented and adhered to.
  • Prepare Operations Reports
  • Company car fleet administration
  • Administrative work relating to company and car insurances
  • Health and Safety – Provide support with fire drills, fire extinguisher and alarm maintenance and responsibility for staff accident book and first aid kit.
  • Reception –Provide cover for the receptionist
  • Answer all front door calls
  • Make refreshments for visitors in the absence of receptionist
  • Checking and ordering sundries, stationery, water supplies, etc.
  • Facilities – be the go-to person when facility issues arise, find a solution to the problem and help when things may need to be moved around or changed.
  • Any other Ad hoc admin duties


Special Projects

  • Ad hoc project work as and when required or requested by Managing Director or Admin and HR Manager


Expected qualifications and skills:

  • Degree qualified
  • IT literate and proficient in use of Office products
  • Good verbal and written communication skills
  • Flexible, enthusiastic and self-learner
  • Keen interest in recruitment and HR
  • Able prioritise workload

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