Admin Assistant

This is an administrative role and provides an excellent opportunity to gain experience within the HR department of a growing Software company. The successful candidate should be very organised, dynamic, with an eye for detail, show initiative, willingness to learn and flexibility.

HR Admin Responsibilities

•          Support the HR and Admin Manager with the offer and onboarding process

•          Process new starters and leavers through the HR portal – BambooHR and ensure employee record remain accurate and up-to-date

•          Manage and oversee the annual leave and attendance tracking process, ensuring accurate recording of sickness absences.

•          Compile and submit necessary documentation for payroll processing

•          Oversee and manage the training platform for staff – Talent LMS to ensure all training is carried out

•          Oversee and manage Employee Experience monitoring process

•          Input and manage payroll data entry

•          Coordinate HR related activities

•          Respond to day-to-day queries and assist in resolving departmental issues.

•          Assist in updating and implementing policies, staff handbooks and contract updates.

•          Organise company social events and festive activities

•          To produce the monthly staff bulletin – “Bits and Bytes”

•     Provide Ad-hoc support to Head of HR and Admin

General Administrative Responsibilities

• Act as the primary contact for admin queries or issues

• As parts of ISO Certification provide support to ensure processes are kept updated, implemented and adhered to

• Health and Safety – Provide support with fire drills, fire extinguisher and alarm maintenance and responsibility for staff accident book and first aid kit

• Handle hotel and travel bookings when required

• Provide reception cover, including answering front-door calls and greeting guests

• Manage office supplies, including sundries, stationery, water supplies 

• Oversee building facilities, addressing any issues and coordinating necessary adjustments.

• Any other Ad hoc admin duties

Special Projects

• Ad hoc project work as and when required or requested by Head of HR and Admin

 Expected qualifications and skills:

• Degree qualified – Ideal but not essential

• IT literate and proficient in use of Office products

• Good verbal and written communication skills

• Flexible, enthusiastic and self-learner

• Able prioritise workload