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Accounts Assistant

United Kingdom, , Bromley£24 - £30 per yearFinance

Job description

PLEASE NOTE THIS POSITION IS A FULL TIME OFFICE BASED ROLE, PLEASE ONLY APPLY IF YOU ARE ABLE TO COMMUTE TO BROMLEY, KENT


Accounts Assistant

  • General cover duties within the department.
  • Dealing with day-to-day queries/departmental issues.
  • Answering telephone calls.
  • Opening daily post.

Job requirements

Purchase Ledger

  • Supplier invoices log onto Accounting System.
  • Match invoices to orders and code to appropriate nominal account and cost centre.
  • Authorisation of supplier invoices and input onto Accounting System.
  • Posting supplier invoices to Purchase ledger once signed off internally by Managers.
  • Manage weekly payment run: submit to Account Manager suggested list of payments on a weekly basis.
  • Once supplier payment list approved, make payment via online bank transfer.
  • Reconcile supplier statements and deal with disputed accounts.
  • Process staff expenses.
  • Purchase ledger account maintenance (set up new accounts, change of details)
  • Payment enquiries
  • Follow up disputed invoices with internal staff and suppliers

Sales Ledger

  • Input Sales Orders onto System
  • Raise invoices when orders are received.
  • Sales Ledger month end close down
  • Sales order control management
  • Opening new accounts (allocating site ID’s)
  • Writing up paying in book if cheques are received.
  • Posting receipts (cheques and BACS) to the Sales Ledger / Cashbook
  • Notifying internal staff of payments received.
  • Process requests for refunds due to credit account balances or overpayments
  • Processing credit requisition forms and re-issuing invoices as requested once authorised by Manager
  • Sales ledger account maintenance (change of address or contact details)

Cash Book & other payments 

  • Process business expense claim forms for payment

Petty Cash

  • Enter payments onto Petty Cash spreadsheet
  • Petty cash reconciliation and month end

Credit Control 

  • Follow up with customers once SAAS invoices have been sent out.
  • Follow up with customer once large invoices have been sent out.
  • Chase customers for outstanding invoices.
  • Send monthly statements to customers.
  • Pass on any disputed to Customer Care or Legal department.
  • Follow up any disputed invoices with internal departments.
  • Accuracy of timing receipt of payment


Monthly SAAS Renewals

  • Prepare monthly SAAS renewals using Dynamics and Accounts schedules.
  • Check for new sites to be added to list.
  • Make necessary amendments if needed.
  • Send out SAAS invoices on time.

Online Payments 

  • Analyse weekly payments and prepare remittance report to be sent to schools

Ad hoc Duties 

  • Hotel/travel bookings for internal staff
  • Sundry/stationery orders
  • Company car fleet administration
  • Administrative work relating to company and car insurances
  • Process timesheets and mileage forms monthly for payroll
  • Any other Ad hoc admin duties


Preferred qualifications and skills:

  • Degree in Accounting & Finance or Qualified or Part-qualified in AAT, ACCA or CIMA
  • IT literate and proficient in use of Office products
  • Proficiency in Excel is essential
  • Experience in using Sage
  • Good verbal and written communication skills
  • Flexible, enthusiastic and self-learner
  • Able to prioritise workload

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